Registrar’s Office
The Registrar’s Office manages student academic records (including transcripts) and course registration.
Important Dates and Deadlines
Academic Calendars
Student Resources
Prescott College uses an online transcript ordering service named Parchment. Please click here to request your Prescott College transcript. You will be asked to set up and account with this vendor, during this set up you will be asked for your Prescott College student ID. In the event you do not remember you ID you may use your social security number, without the dashes.
If you were a Green Mountain College student (and did not attend Prescott College after Green Mountain College closed), please click here to request your transcript.
Unofficial transcripts can be requested by filling out the following form: Unofficial Transcript Request.
As a student of Prescott College, your information is protected by FERPA. In order to release information to anyone, including your parents, please fill out the FERPA Release form. Once the form is completed, please return it to the Registrar’s Office either in person or by scanning and emailing it to [email protected]. Please do not hesitate to ask any questions you may have.
Students will email the Registrar’s Office at [email protected] and either send the form that needs to be completed or request a letter. Please note the standard letter will contain your name, program, degree title, your enrollment or graduation status: for graduated students, your graduation date, and for enrolled students the dates of the semester or semesters for which you request the enrollment verification and the credit hours registered for the semester.
View your unofficial transcript on MyAcademicServices. You may also print your unofficial transcript using the printer icon.
Students must complete a Petition for Program Completion 6 months before your intended graduation date to ensure there is no delay in your degree conferral.
Students will compete the LOA/Withdraw form. When completing the form, you will only fill out LOA portion. You can access the Registrar’s Office forms page, which includes the LOA/Withdraw form here.
Students will compete the LOA/Withdraw form. When completing the form, you will only fill out the withdraw section of the form. You can access the Registrar’s Office forms page, which includes the LOA/Withdraw form here.
To change you address, phone number or personal email, please send an email to the Registrar’s office from your Prescott College email address. We are not able to accept changes from your personal email address.
To make an official name change, the Registrar’s Office requires a copy of (1) government issued photo ID with your new name (be sure your photo is clear), (2) document officially changing your name (marriage certificate, divorce decree, etc.), (3) Social Security card with your new name (make sure that your new legal name is legible and that all but the last four digits of your social security number are blacked out), and (4) a cover letter requesting the change stating your degree program (undergraduate or graduate), full previous name and full new name. Please sign the cover letter using your new name. This information can be mailed to the Registrar’s Office at Prescott College, Attn. Registrar, 220 Grove Ave, Prescott, AZ 86301 or emailed to [email protected]. If emailing, please send all documents from your Prescott College email address. We are not able to process information sent from a personal email address.
Frequently Asked Questions
Graduation/Diploma
6 months before your intended graduation date. Students must complete and submit the Petition for Program Completion six months prior to their anticipated graduation date. Degree plans must be submitted at the same time.
$120, this is added to your student account in your first term of enrollment.
On our website at https://info.prescott.edu/graduation/
Diplomas will arrive 10 to 12 weeks after the last day of the semester. The diplomas are mailed directly from our diploma provider Paradigm.
- Replacement diplomas require pre-payment of a $20 fee. You can make this payment by using this link. Under Select Term – choose the current term. For the “Description of course” enter “Diploma Reorder.” If you have any issues with this payment form, please contact Student Accounts at 928-350-4000.
- Email the Registrar’s Office at [email protected] and include the following information:
- Request a diploma reorder
- Indicate that your one-time payment has been submitted
- Provide your complete mailing address
- After paying the one-time fee, Student Accounts will let the Registrar’s Office know that a payment has been made for a replacement diploma and the Registrar’s Office will re-order your diploma.
- Be sure to include
- Your Full Name on your diploma
- An email address where you can be reached
- Your date of birth
- The degree you earned
- The term and year you graduated
- Your complete mailing address
Registration/Enrollment
Students may register for courses three times per year. Fall Registration begins the first week in April
Spring Registrations begins the fourth week in October
Summer Registration begins the first week of March
We do have priority registration, so your registration day will depend on your class level:
Monday of registration week graduate students, undergraduate seniors and Veterans register; undergraduate juniors register on Tuesday of registration week; undergraduate sophomores upper class (credit-based) register in the morning, and lower class (credit-based) sophomores register in the afternoon Wednesday of registration week; undergraduate first-year students register-upper class rirst years register in the morning and lower class first years register in the afternoon Thursday of registration week; new students register on Friday
Students should contact their advisor for help determining what courses are needed to meet their degree plan
Students register online using MyAcademicServices.
We have created a tutorial video for you to watch to help you register for courses.
To change your registration for the current term, log into MyAcademicServices to add or drop courses from you schedule. Please check the academic calendar for all add/drop deadlines. If online registration has closed, submit an add/drop form – be sure to check the add/drop deadlines before submitting the form because changes to your schedule can impact your tuition bill and/or your financial aid.
Cras varius. Vivamus euismod mauris. Aenean vulputate eleifend tellus.
Students may change their schedules until the drop/add period ends for each block, session, or full-term course. Please use the link to review the Academic Calendar to see the final day you may add or drop course. 2024-2025 Academic Calendar
The Registrar’s Office will send you an email with an offer to register for the waitlisted course. You must respond that you want to be added to the course within 24 hours or the next student on the waitlist will be offered the course.
Please review the hold in MyAcademicServices and contact the department which placed the hold on your record. Once the hold is resolved, you will be able to register for courses.
Undergraduate students may register for a total of 16 credits during online registration. If you wish to register for more than 16 credits, contact your advisor for permission. Please have the advisor send permission to the Registrar’s Office email address [email protected]. You will also need to complete a drop/add form to register for the course. Graduate students may register for a total of 12 credits.
Students may complete an independent, mentored study when it is an approved part of their degree plan and helps to fulfill the degree requirements. Students should speak with their advisor before deciding on a mentored study. Completed, approved, and signed mentored study contracts must be received by the Registrar’s Office by the add/drop date for the session. Note that adding credits/courses to your registration may impact your enrollment level, your bill, and your financial aid. The contract form is available here.
If you are a former Goddard student using a Goddard mentor, please use the Supervised Study Form by going to this page and choosing Goddard Supervised Study Form.
To complete a major/competence change you will need to read and complete the Degree/Study Area Change form.
Please contact Brenton Dupee in Learning Technology at [email protected].
Withdrawing or Leave of Absence
Cras varius. Vivamus euismod mauris. Aenean vulputate eleifend tellus.
Students wishing to take a break from their studies may request a leave of absence (LOA). The Application for Leave of Absence/Withdrawal form section regarding LOA should be completed. The Withdrawal section does not need to be completed for a LOA. The effective date of the LOA is the date the completed, signed electronic form is received in the Registrar’s Office.
Leave of Absence forms for the current term must be submitted prior to the end of the term. Leave of Absence forms for an upcoming term may be submitted any time prior to the start of that term. Leave of Absence – Students will have a Leave of Absence status added to their record and be able to return without going through the readmission process.
Students may only request and be approved for a maximum of two consecutive terms of LOA. If the student doesn’t return after the approved LOA, they will be administratively withdrawn from the College and will need to reapply for admission if they want to return.
Students will receive a “W” grade on their transcript. Students who wish to return to Prescott College will need to go through a readmission process by contacting the Prescott College Admissions office at [email protected].
Students will receive the grade earned or a failing grade of “F” or “NC.” Students who wish to return to Prescott College will need to go through a readmission process by contacting the Prescott College Admissions office at [email protected].
Students wishing to withdraw from the College should complete the Withdrawal section of the Application for Leave of Absence/Withdrawal form. The effective date of the withdrawal is the date the completed, signed form is received in the Registrar’s Office. The effective date of the withdrawal will determine whether the student is entitled to a refund.
Student Grades
Your grades were not received by the Registrar’s Office. You will need to contact your course instructor to determine when the grades will be submitted.
Speak with your course instructor to determine if you are eligible for an incomplete. Students must have permission from the instructor and have completed a minimum of 75% of the coursework to receive an incomplete. If the instructor approves the incomplete, you will need to complete an incomplete contract with your instructor. You can access the Registrar’s Office forms page, which includes the incomplete contract form here. The incomplete contract must be submitted prior to the end of the term for that course.
These grades negatively impact your Satisfactory Academic Progress. Academic progress takes into account your grade point average and your completion rate based on the courses you have passed or failed. Failing or no credit grades will count as zero points in your grade point average calculation and will not count as completed courses in your completion rate.
Academic Standing, which includes Satisfactory Academic Progress, is calculated at the end of each term by dividing the cumulative number of credits earned at the College by the cumulative number of credits attempted at the College. Grade point average must be above a 2.0 for undergraduate students and a 3.0 for graduate and PHD students. Incomplete grades count as credits attempted but not earned and as a failure grade for the grade point average calculation. Please review the Academic Standing and Satisfactory Academic Progress Policy for more information. Students receiving financial aid will also need to review the Financial Aid Policy, specifically the section on Satisfactory Academic Progress.
If you are placed on Academic Suspension, you will receive a letter, via email, letting you know you have been suspended and how you may appeal. The timeline for submitting an appeal may be very short to allow students to appeal and be approved for enrollment in the next term.
Faculty Resources
Grading
Grades are posted in MyAcademicServices. Log into MyAcademicSerives. Along the top navigation of the page, hover over Classes and scroll down to highlight and click on Course Management. Update the Year/Term/Session dropdown to reflect the year/term/session for the course you are grading. The second drop down (next to year/term/session) will allow you to select the course(s) you want to grade. Once you have selected the course, a new menu will appear on the left-hand side of the screen. Click on Overall Grades. You will enter Final Grades and hit Submit once the grades have been entered for every student. Don’t forget to hit Submit or the grades will not be saved to the student’s record.
Complete a grade change form. You can access the grade change form here.
Grades must be posted within 5 calendar days after the course ends.
The student will complete an incomplete form and then the form will be sent to your email address from Frevvo. If the form is not received after the student states it was completed, please have the student contact the Registrar’s Office. The most common issue is that an incorrect email address has been entered for the faculty or advisor.
45 days from the end of the course. Faculty have an additional 30 days to post the grade before the grade becomes a failing grade.
Participation
Participation is posted online through MyAcademicServices for each course you are teaching.
Participation should be recorded within the first two to three days of the class start and should be updated if the student does not participate for more than a week without prior approval from the instructor.
Course Schedule Timing and Updates
Entry for each term begins – Fall, when we return from winter break in January; Spring, the last full week in August; Summer, the week after Thanksgiving.
Please reference the faculty Resource Page for these and more details.
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