Student Accounts

Student Accounts

How do I access my student account? Prescott College offers a secure online system through our third party partner, NelNet, to allow students and their families a quick and easy way to manage their accounts online, including viewing bills, making payments and setting refund preferences. This portal allows students and their families 24/7 online access to manage and pay their accounts online using multiple payment options. Access to the portal is required to view online statements, current account balance and detailed charges and payments, including estimated financial aid. 

Students use their Prescott College username and password credentials to access the student account portal and grant authorized user access to person(s) who will receive their own username and password for account access. 

How to log in

Students should log in using Prescott College username and password credentials through the MyAcademicSerivces portal, under Finances, then Make or Manage Online Payments.

Parents, guardians or employers who need access to the system can set up their own account. In order to set up account access, your student must first log in via MyAcademicServices (see directions above) and authorize you as a user. After you have been added as an authorized user, you can log in at any time.

Features of your student account

• Check your balance
• Make a payment toward your balance
• View your payment history
• Enroll in a payment plan so you can pay your balance in installments (one time fee to set up but does not charge interest or incur late fees)
• Enter your bank account information so that any refunds can be deposited into your account electronically
• As a student, provide permission to others (parents, employers, etc) to view your bill and make payments
• View and print your billing statement

How do I find my student ID number? Once logged into MyAcademicServices, hover over your name in the top navigation, choose Profile and then Account. Your System ID is your Student ID (including the leading zeroes). 

How do I see my student bill? Log into your student account by logging into MyAcademicServices; click on Finances then click on Make or Manage Online Payments – this will bring you to the log in page for your student account. Once logged in you will be able to see the detail of costs per term (if enrolled in more than one) as well as charges and payments on your account.

How do I pay my student bill? Once logged into your student account, click on the button that states “Make a Payment.” You may pay all or a portion of the amount due. You are also able to sign up for eligible payment plans as long as the payment plans for the term are still open.

We offer several payment options. Students are always able to combine out-of-pocket payments with financial aid, outside resources, loans or a payment plan to customize a payment arrangement that best meets their needs. The student’s ID number is required for all payments. 

Payment Responsibility Notice

Payment to the College is always the responsibility of the student regardless of the source of funding for tuition and fees. Student account access is available through MyAcademicServices. Students can view detailed charges, payments and balances in real-time. Please refer to Tuition and Fees, Payment and Refund Policy for additional information.

Electronic statements are issued once a month. Students are able to access their statements online in real time via MyAcademicSerivces, click on Finances and Make or Manage Online Payments for updated billing activity.

Pay online

All online payments are made via the student account (accessed through MyAcademicServices), a 24/7 service offered to students and their families for viewing bills, making payments and managing their student account. 

Students should log in through MyAcademicServices, hover over the finances tab and choose Make or Manage Online Payments. 

Parents, guardians or employers who need access to the system can have their student set up their own account. In order to set up account access, your student must first log in (see directions above) and authorize you as a user. After you have been added as an authorized user, you can log in at any time.

Payment Plan

There is an option to pay your tuition bill in monthly installments using our secure online payment plan. The payment plan allows for the convenient automatic payments of your tuition and fees. 

A non-refundable enrollment fee is charged for a five-month, interest-free plan offered for fall and spring and a three-month, interest-free plan offered for summer. Enrollment in the Fall payment plan will open in May and subsequent payments will be due July through November. The Spring payment plan will be offered beginning in November with subsequent payments due December through April. The Summer payment plan will be offered beginning in April with subsequent payments due May through July. 

The payment plan conveniently adjusts the amount of your installments based on changes in tuition and fees or any revisions to financial aid items. Simply check your email as our system sends automated notices any time your installment amounts have increased or decreased.

After the tuition deadline has passed, the College still offers the payment plan for fall and spring but a larger first payment and installments may be required.

How to Enroll in a Payment Plan

Log into your student account as a student or authorized user and select Payment Plans. Remember that an authorized user must be designated by the student prior to enrolling in a plan. Signing up for a payment plan means that the monthly payment amount will automatically be deducted from the account you use for payment on the 1^st of each month. 

If the Payment Plan button is not available, then the plans for the term have closed and you will need to contact Student Accounts at [email protected] for options.

Pay by Cash or Check

Pay by Cash

Cash payments can be submitted, in person only, between the hours of 8:30 am and 4:30 pm to the Student Accounts Office in the Penstemon building.

Pay by Check or Money Order

Make checks payable to Prescott College, include the student’s name and ID number on the memo line. Submit checks or money order in person to the Student Accounts Office in the Penstemon building on campus or mail to:

Prescott College
Attn: Student Accounts
220 Grove Ave
Prescott, AZ 86301

Pay by Credit Card

Credit/debit cards are accepted online only via the student account portal and will be charged a nonrefundable convenience fee by our third-party provider (fee is dependent on type of card used – when entering the information, you will see the fee before you are required to submit the payment). 

International Wire Transfer

Prescott College offers the option for students to pay via international wire transfer. Please contact [email protected] for details on how to make your payment.

Pay with a 529 Plan

With a 529 College Savings Plan, the parent/student is able to access funds and will need to initiate a payment to the College. Please visit your 529 plan’s website to see what information is required in order to process a withdrawal request. All 529 plans have different forms and request different documents. Parents and/or students must contact their 529 plan administrator directly and follow their procedures to process a withdrawal.

If your plan requires a copy of your bill as proof of qualified direct educational expenses, you can download a copy of your statement through the student account portal.

Housing and meal plan estimates for off-campus expenses are found in the Tuition and Fees section of our website. 

Please be sure to contact your 529 provider at least 10 business days prior to the tuition deadline date to ensure that the College receives your payment by the established deadline.

Checks should be made payable to Prescott College and reference the student’s full name and nine-digit student ID.

Payments can be delivered in person to the Student Accounts office in Penstemon or mailed to:

Prescott College
Attn: Student Accounts
220 Grove Ave
Prescott, AZ 86301

If the 529 plan will be sending funds electronically, utilizing electronic ACH, your plan administrator will need to email [email protected] to request the details required to initiate the transfer.

Employer Reimbursement Billing

Students whose employer offers a tuition reimbursement benefit may need to supply a billing statement showing the courses and credits for the term. If so, please email [email protected] and request the specific information needed. 

The student has full liability for the term charges. If the student does not receive the anticipated reimbursement, the student has a financial obligation to make payment in full to the College. 

How do I know if I am getting a refund? Once a refund has been processed from Student Accounts, an email will be sent from NelNet (our third-party partner) on behalf of Prescott College to the student informing them of the refund. The student has 24 hours to update their refund preference. 

How do I change my refund to direct deposit? Log into your student account. On the right side at the top of the page will be a “Manage Refunds” button. Click on the button and the system will walk you through setting up your preferred bank account for direct deposits. Note: an authorized user is NOT able to set up a refund account as all refunds are sent back to the student

What happens if I don’t have enough Financial Aid to cover my student bill? Financial aid will be disbursed (added) to your account typically at the start of each term. If there is not enough aid to cover the entire balance, you are still eligible to pay the remaining balance in full or to set up a payment plan. It is important to get your financial aid documents in early so that the aid can show on your account and reduce the amount owed.

Why is my bill different from when I started classes? Students are able to change their schedule and courses throughout the term. Adding and dropping classes will change your tuition bill and, if there is a course fee, you will also be responsible for that payment. Students should check their student account through MyAcademicServices throughout the term.

Why can’t my parent talk to you about my bill or payments? The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their children’s education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education records. When a student turns 18 years old, or enters a postsecondary institution at any age, the rights under FERPA transfer from the parents to the student (“eligible student”). The FERPA statute is found at 20 U.S.C. § 1232g and the FERPA regulations are found at 34 CFR Part 99.

Students are able to give an authorized party access to their bill or payments by filling out a FERPA release form:  FERPA Release form

Student’s may also set up an authorized user account through their student account for parents, guardians or employers.

How do I waive out of Prescott College student health insurance (only required for on campus undergraduate students)? Here is a link that you are able to use to waive the insurance. Click on the link, scroll down the page and click on the “Opt-Out” button. This will take you to the waiver process. 

It does take a few days for AHP to process the waiver, but once we get an approved waiver the student health insurance charges will be removed from your account.

Health Insurance Requirements

1. Insurance must be through a U.S. based company.
2. Must provide access to primary care services and emergency care within 25 miles of Prescott College.
3. Plan must have a deductible of $7500 or less.
4. Plan must pay for preventative services at 80% or more.

If your student health insurance waiver is approved in the Fall term it is automatically waived in the Spring/Summer as well.

How do I request a replacement student id? To request a replacement ID, click on this link and submit the completed form. A replacement ID costs $10 so please log into your student account and pay the $10 before picking up your ID. We will email you when the ID is ready for pick up. 

Are online students able to enroll in Prescott College’s student health insurance? Yes, online students can purchase student health insurance by clicking on this link. Students are able to “Explore the Plan” to see coverage information and “Begin Enrollment” if they want to purchase the insurance. Online students will pay the insurance company directly as part of the enrollment process for coverage.

DISCLAIMER: This section of our website is informational only and does not constitute tax advice. The web content does not constitute an official document nor has this material been approved by the IRS or the U.S. Treasury. Please be aware that Prescott College is not responsible for determining a student’s eligibility or to calculate any education credit that can be claimed. You should seek the counsel of an informed tax advisor or consult directly with the IRS.

What is a 1098-T form? The IRS requires that colleges and universities report payments received and applied in the calendar year for qualified tuition and related expenses in Box 1 of the 1098-T form.

The 1098-T form is an informational tool for your personal records, and is not required to be submitted with your tax return. Determination of eligibility for an educational tax credit is the responsibility of the taxpayer. It is advisable that the taxpayer keep their own financial records and/or detail from the student account statements to substantiate their claims.

How do I access my 1098-T form? An electronic version is available for you to download from ECSI – our service provider for the tax forms.  You can access it via the link below:

1098-T Form

Please choose “Want to look up your 1098-T” option at the left of the screen.  From there, enter “Prescott College” and complete your student information.  Be sure to enter the zip code that you listed as your home address with Prescott College, as this is the info that was provided to ECSI.

When do I receive my 1098-T? 1098-T forms are available to students by January 31^st of the following calendar year. Students will receive an email notification when their forms are available. The email will contain instructions on where and how to login to retrieve the form (or previous years forms, if available).

Use this link to access ECSI directions on how to access your tax form

By tax code regulation, if the student did not consent to receive the tax form electronically, the 1098-T form will be mailed to the home address on the College’s records as of December, in addition to making the form available electronically. It is the responsibility of the student to report changes in their permanent address with the Registrar’s Office.

Who will Receive a 1098-T form? You may receive a 1098-T form if you were a student enrolled in any course(s) for credit at Prescott College during the terms within the calendar year, you had payments apply to qualified tuition and related expenses during the calendar year, and you are a citizen or permanent resident of the United States. You may also receive a 1098-T if you were charged and paid for any Spring course(s) prior to December 31.

Why is Box 1 Less than the Total Payments I Made? The amount of your payment reported in Box 1 is limited by the total amount of Qualified Tuition and Related Expenses billed during the calendar year.

What is “Qualified Tuition and Related Expenses”? Qualified tuition and related expenses are defined as tuition and certain related expenses required and billed in the calendar year as a condition of enrollment or attendance at an eligible educational institution. Unqualified expenses include room and board, meal plans, health insurance, etc.

Additional Resources about Tax Benefits

Resources you may find useful for further information on the tax credits include:

IRS Publication 970 – Tax Benefits for Education

Website: http//irs.gov/

IRS Information about Education Credits